Administrative Executive

Thu nhập

Negotiation

Cấp bậc

Junior

Hình thức

Full Time

Địa điểm làm việc

Đà Nẵng

Introduction

Techvify Corporation is an End to End AI-Powered Digital Transformation Partner.

At Techvify, we don’t just build software.
We engineer breakthroughs.
We innovate with AI, craft with code, and scale with cloud.
We partner with startups, enterprises, and even competitors on a shared mission:
To turn bold ideas into real-world impact.
If you’re looking to lead digital transformation through intelligent software, we’re ready to build with you.

Let’s create the future – together.

Responsibilities

1. Reception Duties

Welcome and assist visitors, clients, and business partners.
Answer and direct incoming phone calls to the appropriate departments.
Receive, sort, and distribute incoming mail, parcels, and courier deliveries.
Manage meeting room schedules and prepare meeting facilities, including refreshments.
Support the reception and hosting of guests and business partners as required.

2. Administrative Duties

Manage office supplies, equipment, and company assets.
Monitor inventory and distribute office supplies to departments.
Maintain administrative records and filing systems.
Monitor contracts with service providers (cleaning, security, internet, drinking water, courier services, etc.).
Arrange business travel, including flight tickets, hotel accommodations, transportation, and visa applications (when required).
Track and process administrative expenses.
Ensure the office environment is clean, safe, and well-equipped.

3. Procurement Duties

Receive purchase requests from departments and coordinate with the IT Support team when necessary.
Source, evaluate, and select qualified suppliers.
Obtain quotations, compare pricing, and recommend the most suitable purchasing options.
Prepare purchase orders and monitor delivery schedules.
Inspect the quantity and quality of goods upon receipt.
Coordinate with the Accounting team to process supplier payments.
Manage procurement contracts and maintain purchasing documentation.
Monitor procurement expenses in accordance with the approved budget.

4. Reporting

Prepare periodic procurement reports.
Report on office supply consumption and company asset utilization.
Prepare monthly administrative expense reports.
Perform other reports as assigned by the line manager.

Requirements

Bachelor’s degree or College diploma in Business Administration, Office Administration, Accounting, Economics, or a related field.
At least one (1) year of experience in a similar position.
Strong communication and problem-solving skills.
Proficient in Microsoft Office (Word, Excel, and PowerPoint).
Good negotiation skills and experience working with suppliers.
Honest, detail-oriented, responsible, and proactive.
English communication skills are an advantage.

Authority

Recommend and propose suitable suppliers.
Suggest improvements to administrative and procurement processes.
Recommend repairs or replacement of office equipment when necessary.

Key Performance Indicators (KPIs)

Purchase requests are completed within the required timeline.
Procurement costs are optimized within the approved budget.
No shortages of office supplies or interruptions to administrative services.
High level of satisfaction from internal departments.
Administrative and procurement documentation is complete, accurate, and compliant with company regulations.

Benefits

Salary: 9M to 11M
Join a global team and work directly with many talents around the world.
Working & growing with a passionate, young, and talented team.
Premium Health Insurance TECHVIFY Care.
13 months’ salary per year.
Evaluate salary annually.
Sponsor and encourage staff to study courses by covering tuition fee, such as Udemy, Coursera.

How to apply

If you are a driven and talented Administrative Executive looking for an opportunity to be part of something extraordinary, please submit your resume and cover letter for consideration.

Join our team and let’s create amazing things together! Send your updated CV to this email address: