Administrative Executive

Techvify Corporation is an End to End AI-Powered Digital Transformation Partner.

At Techvify, we don’t just build software.
We engineer breakthroughs.
We innovate with AI, craft with code, and scale with cloud.
We partner with startups, enterprises, and even competitors on a shared mission:
To turn bold ideas into real-world impact.
If you’re looking to lead digital transformation through intelligent software, we’re ready to build with you.

Let’s create the future – together.

1. Reception Responsibilities

• Welcome and assist visitors, clients, and business partners visiting the company.
• Operate the company switchboard, receive and direct incoming calls to the appropriate departments.
• Receive, sort, and distribute incoming mail, parcels, and courier deliveries.
• Manage meeting room schedules and prepare beverages and meeting facilities.
• Support the reception and hosting of clients, partners, and guests as required.

2. Administrative Responsibilities

• Manage office supplies, office equipment, and company assets.
• Monitor inventory and distribute office supplies to departments as needed.
• Maintain administrative records and filing systems.
• Monitor service contracts with vendors, including cleaning, security, internet, drinking water, courier services, and other office-related services.
• Arrange business travel, including flight bookings, hotel reservations, transportation, and visa applications (when required).
• Monitor and process administrative expense payments.
• Coordinate internal events such as company celebrations, employee birthdays, training sessions, conferences, and team-building activities.
• Ensure the office environment is clean, safe, and well-equipped.
• Manage the company’s labor union fund (if applicable) and coordinate employee care activities, gifts, and support programs in accordance with company policies.

3. Procurement Responsibilities

• Receive and process purchase requests from departments in coordination with the IT Support team.
• Source, evaluate, and select qualified suppliers.
• Obtain quotations, conduct price comparisons, and recommend the most suitable purchasing options.
• Prepare purchase orders and monitor delivery schedules.
• Inspect the quantity and quality of goods upon receipt.
• Coordinate with the Finance & Accounting team to process supplier payments.
• Maintain procurement contracts and purchasing documentation.
• Monitor procurement expenses to ensure compliance with the approved budget.

4. Reporting

• Prepare periodic procurement reports.
• Report on office supply consumption and office asset utilization.
• Prepare monthly administrative expense reports.
• Perform other reports as assigned by the direct manager.

• Bachelor’s degree or College diploma in Business Administration, Office Administration, Accounting, Economics, or other related disciplines.
• At least 1–3 years of experience in a similar role.
• Strong communication and problem-solving skills.
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
• Experience in supplier management and price negotiation.
• Honest, detail-oriented, responsible, and proactive.
• English communication skills are an advantage.

Authority

• Recommend and propose suitable suppliers.
• Suggest improvements to administrative and procurement processes.
• Recommend repair or replacement of office equipment and facilities when necessary.

 Key Performance Indicators (KPIs)

• Ensure procurement requests are completed within the required timeline.
• Optimize procurement costs within the approved budget.
• Maintain uninterrupted administrative services and sufficient office supply inventory.
• Achieve high internal stakeholder satisfaction.
• Ensure administrative and procurement documentation is complete, accurate, and compliant with company regulations.

• Salary: 12M to 15M
• Join a global team and work directly with many talents around the world. 
• Working & growing with a passionate, young, and talented team. 
• Premium Health Insurance TECHVIFY Care. 
• 13 months’ salary per year. 
• Evaluate salary annually. 
• Sponsor and encourage staff to study courses by covering tuition fee, such as Udemy, Coursera. 

If you are a driven and talented Administrative Executive looking for an opportunity to be part of something extraordinary, please submit your resume and cover letter for consideration.

Join our team and let’s create amazing things together! Send your updated CV to this email address:

• Email: [email protected]
• About us: Techvify | End-to-End AI-Powered Digital Transformation Partner